Accountants for Personal Trainers
Your tax and accounts sorted, so you can focus on your clients.
Most personal trainers are running a business on top of a full client diary. Self assessment, allowable expenses, VAT thresholds, and whether to go limited: these are real decisions with real consequences. We handle the numbers side properly, with fixed fees, qualified accountants, and straightforward answers when you need them.
- Self assessment prepared and filed from £150, all in.
- Allowable expenses reviewed so you claim everything you are entitled to.
- VAT threshold monitored so there are no unexpected registration obligations.
- Plain-English advice on sole trader versus limited company, when it matters.
No long-term contract. If it is not working after three months, you leave with clean books and nothing owed.
Get a free quote
Fixed fees. Same-day reply.
What our clients say
★★★★★
Made a Stressful Process Easy
“Working with Prad is an absolute lifesaver as someone just starting out in the business world.”
★★★★★
Switched Accountants, No Regrets Since
“I switched from another accountant about a year ago and haven’t looked back since.”
★★★★★
Affordable Support, Fast Communication
“Incredible service and really affordable support for small businesses. Super quick and clear communication, and very reliable.”
★★★★★
Accounts and Tax Return, Done Smoothly
“They were professional, responsive, and prompt throughout, and handled our company accounts and tax return smoothly.”
Sound familiar?
Still piecing together your tax return in January?
Most personal trainers come to us with the same situation: income from multiple sources (gym-employed sessions, self-employed 1-2-1s, online coaching, maybe some merchandise), a rough idea of what they can claim, and a self assessment deadline that crept up faster than expected. The bookkeeping got left, the expenses are somewhere across bank statements and receipts, and nobody has told them whether they should still be a sole trader or not.
- Self assessment left to the last minute, with a surprise payment on account due as well.
- Unsure which expenses are genuinely allowable: equipment, clothing, courses, and travel.
- No clear picture of whether income is approaching the VAT registration threshold.
What sorted looks like for personal trainers
Your tax return is prepared accurately, with every allowable expense claimed and your payment on account figure explained in advance. The books are current. The VAT position is monitored. You know where you stand.
- Tax return prepared and filed well before the deadline, with your bill known in advance.
- Expenses reviewed properly: equipment, CPD courses, branded clothing, and client-related travel all assessed.
- VAT threshold tracked throughout the year, with timely advice if registration looks likely.
- Fixed fees on core filings, with a clear quote for anything ongoing.
What clients say after their first year with us
Personal trainers and sole traders often tell us the same thing: they wish they had got the self assessment sorted sooner and stopped guessing at their expenses.
Absolutely brilliant service. Prads is so efficient and knowledgeable. For the first time I feel well supported and informed over my self assessment returns and tax advice in general. Thank you!
I own a small passion business and prads has been very helpful in giving accounting advice and helping me to understand business from an accounting perspective. Super attentive, efficient and I will definitely recommend!
The services personal trainers use most
Whether you are a sole trader filing once a year or growing into a limited company, we cover the compliance and give you a clear view of your tax position throughout.
Self Assessment Tax Return
Your annual self assessment is prepared from £150 as a fixed one-off fee. We cover income from all sources, claim every allowance and relief you are entitled to, and advise on payments on account so the figure is not a surprise when it arrives.
Fixed fee from £150Bookkeeping and Cloud Accounting
Monthly bookkeeping keeps your income and outgoings current all year, which means your tax position is visible and your year-end requires considerably less effort. We work with Xero, QuickBooks, FreeAgent, and Sage, whichever suits you best.
Quote-based, from your requirementsVAT Returns and MTD Compliance
If your turnover is approaching or has crossed the VAT registration threshold, we handle registration, quarterly returns, and Making Tax Digital compliance. We also advise on whether the Flat Rate Scheme is worth considering for your circumstances.
Quote-basedConsistently good results across different clients
From sole traders filing for the first time to established businesses switching from a previous accountant, the experience tends to be the same: clear, prompt, and notably less stressful than before.
Accounts Done Quickly, Weight Off Mind
“Prads was very professional and efficient with good communication. My accounts were put together very quickly, a huge weight off my mind. Definitely recommend their services.”
Fast, Professional, Everything Explained Clearly
“He explained everything clearly and gave genuine, helpful advice, which made things so much easier for me. Everything was done quickly and properly, with no stress at all.”
Always On Hand, Cannot Recommend Enough
“Prads and his team are the best. Very professional, easy to work with, and always on hand to answer any questions we have. Cannot recommend them enough!”
What makes working with us different
Three things personal trainers mention most often after their first year with us.
We already know your expense questions
Personal trainers have a consistent set of questions about allowable expenses: gym kit, CPD and fitness courses, travel between clients, home office costs if you coach online. You will not need to explain the basics before getting a useful answer. We know what is allowable, what is borderline, and what HMRC tends to look at.
Fixed fees, no surprises on cost
Self assessment is £150 as a fixed one-off annual fee, which covers preparation, all income sources, allowances and reliefs, and submission to HMRC. Ongoing services such as bookkeeping and VAT are quoted clearly before any work begins. You know the cost upfront, and it does not change mid-year without a conversation.
Fully online, no unnecessary meetings
Everything is handled remotely, which suits personal trainers well. You are not tied to a local practice or a monthly face-to-face. We serve clients across the UK using cloud accounting software and straightforward communication. You send what we need, we handle the rest, and you hear from us when there is something worth knowing.
Up and running in four steps
Most clients are set up and have their first question answered within a working day. There is no long onboarding process.
Request a Free Quote
Fill in the short form on this page with your situation: sole trader or limited company, what you need help with, and roughly where your accounts are at. We will come back to you the same day with a clear, fixed quote.
Share Your Records
You send us whatever you have: bank statements, invoices, a spreadsheet, or access to your accounting software. If the books are behind or incomplete, we will tell you what catch-up looks like before any work begins, with a clear cost attached.
We Handle the Filing
We prepare your accounts and tax return, review your expenses, and handle submission to HMRC. If anything needs a decision from you, we explain it in plain terms and wait for your confirmation before proceeding.
Know Where You Stand
You get a clear summary of your tax position, your bill (and any payments on account) explained in advance, and a good sense of what to expect next year. Which is, frankly, the way it should be.
“Professional, efficient, confidence that everything is taken care of.”
Things personal trainers usually ask us first
Can I claim gym membership, fitness equipment, and branded clothing as business expenses?
Gym membership is generally not allowable as a personal trainer expense, because HMRC treats it as serving a dual personal and business purpose. Equipment used exclusively for client sessions is a different matter and is usually allowable. Branded clothing with a permanent logo can qualify; generic sportswear typically does not. CPD courses, first aid certification, and specialist training directly related to your work are allowable in most cases. We review your expense list properly rather than applying a blanket rule, because the details matter.
How much does it cost, and what exactly is included?
Self assessment is a fixed one-off annual fee of £150. That covers preparation of your SA100 and SA302, income from all sources, claiming applicable allowances and reliefs, advice on payments on account, and submission to HMRC. If you also need bookkeeping, VAT returns, or limited company accounts, those are quoted separately and clearly before any work begins. There are no add-ons applied after the fact.
My books are a bit of a mess. Can you still help?
This is a common starting point. We handle catch-up bookkeeping regularly, and the first step is always a clear assessment of where the records are and what it will take to bring them up to date. We give you a cost for that before beginning, so there are no surprises. Once caught up, the ongoing work is straightforward.
Is there a long-term contract I have to sign?
No. One-off services such as self assessment are exactly that: one-off. For ongoing services such as bookkeeping or VAT, we work on a rolling monthly basis with no minimum term. If you decide it is not working, you leave with your records in good order and nothing further owed.
I earn income from online coaching and digital programmes as well as in-person training. Does that change anything for tax?
It can, particularly if the digital income crosses the VAT registration threshold on its own or alongside your other earnings. Income from online programmes, downloadable plans, or recorded content is all assessable income and needs to be included in your self assessment. If you are selling digital products to customers in the EU, there are additional VAT considerations worth reviewing. We look at the full picture, not just the gym-floor income.
At what point does it make sense to set up a limited company?
There is no single threshold, but for most personal trainers the decision becomes worth examining when net profit from self-employment consistently exceeds around £30,000 to £35,000 per year. The tax saving needs to outweigh the additional compliance costs, which include company accounts, a corporation tax return, and a confirmation statement. We can run through the numbers with your actual figures before you make any decision, so the comparison is based on your situation rather than a general rule.
Get your tax sorted, and leave the rest to us.
Fixed-fee self assessment from £150, bookkeeping and VAT quoted clearly, and qualified accountants who already know how personal training businesses work. No lock-in, no jargon.